The operating system for a truck, trailer and equipment leasing business.
Rentals, billing, double-entry accounting, two-way QuickBooks, Samsara GPS, sales, CRM, a customer portal and an AI assistant — designed and built from scratch by Avi Technologies, white-labelled for every operator.
Integrations
Accounting, payments, telematics, cloud, AI, files and messaging — wired in properly, with queues, retries and audit trails.
QuickBooks Online
Genuine two-way sync with drift detection
Queued
0
Synced today
184
Drift
None
Customers · vendors · items · invoices · credit memos · payments · bills · journal entries
Stripe & QuickBooks Payments
Card and ACH payments, reconciled automatically
$4,830.00 CAD
Samsara
GPS location and odometer
2,140 km this period · DV-7014
Amazon Web Services
Hosting, storage, email
Anthropic Claude
The AI assistant’s brain
Who’s over 60 days?
3 customers, $18,240 total. Pacific Haul is the largest at $9,120.
Dropbox
Document sync + offsite backup
WhatsApp & email notifications
Reminders, receipts and alerts — with per-user preferences and digests
WhatsApp · Mainland Rentals
Hi Dana — invoice INV-2026-00142 for $4,830.00 is due Nov 1. Pay online in your portal.
9:02 AM ✓✓
Email · via Amazon SES
Compliance alert: CVI expires in 14 days
Unit RF-7026 · 53′ Reefer · Yard A
The problem
Commercial leasing has more moving parts than a billing template can hold — and the gaps between them cost real money.
Lease terms live in one place, invoices in another, and the numbers never quite agree.
Odometer readings and usage charges get keyed in by hand, late and error-prone.
Every month-end becomes a hunt to make the books match what actually happened.
Light & dark
Every screen ships in both themes, plus per-user font size and density. Drag the handle to compare.
Tour the product
Pick an area, then flip through its screens. Everything shown runs on an anonymised demo dataset.
Every KPI is a link to the records behind it. Global search, dark mode and per-user display settings come standard.
5 screens
Customers, reservations, credit applications with e-signature, online onboarding from the website, and pickup/return inspections with photos.
9 screens
A monthly billing cycle with approvals, rate cards locked at lease creation, CAD/USD, GST/HST/PST, credit notes, late fees and automated collections.
9 screens
Units with health scores and payoff tracking, Samsara GPS on a live map, yards, compliance expiries, maintenance, damage claims and vendors.
10 screens
Double-entry books with bank reconciliation, AP/AR, fixed assets and depreciation, CCA, FX revaluation, GST34 returns and period locks.
10 screens
Customers, invoices, payments, bills and journal entries push to QuickBooks Online — with a queue, drift detection and a side-by-side compare.
4 screens
Used-unit inventory, consignments, financing, commissions and bills of sale — plus a CRM for leads, deals, quotes and campaigns.
4 screens
A Claude-powered assistant that reads billing and operations data, nightly fleet briefs and anomaly scans — plus messages, documents, SOPs, training and help.
6 screens
White-label design settings, role-based permissions down to the action, MFA, and a full audit log of every change.
4 screens
Profiles
Customer profile
Leases, invoices, payments, balances, contacts, documents, credit status and a nightly risk score — so anyone on the team can answer a customer call in seconds.
Equipment profile
Lease history, utilisation, maintenance, damage, compliance dates, GPS, a nightly health score and a payoff tracker for financed units — the full economics of every trailer and truck.
The details
A custom design system — no off-the-shelf admin template. Every chart, tile and table was designed for the way a leasing yard reads numbers.
How the money moves
One rental, end to end. Nobody re-keys a number between the yard and the accountant.
1 · Lease
CN-2026-0142
53′ Reefer · RF-7026
Northgate Logistics Inc.
2 · Rate card
$1,950 / mo
$0.18 / km over 3,000
Locked at signing
3 · Usage
3,412 km
Samsara odometer
412 km over allowance
4 · Invoice
INV-2026-00142
Rent + mileage + GST/PST
$4,830.00 CAD
5 · Payment
Card · Visa 4242
Stripe / QBO Payments
Paid in portal
6 · Ledger
JE-2026-01877
DR Cash · CR AR
Posted automatically
7 · QuickBooks
Synced
Invoice + payment
Zero drift
Billing engine
Partial months, locked rates, mileage pre-charges reconciled at close, engine hours, minimum days, GPS cost lines and three kinds of Canadian sales tax — calculated by an engine that never uses floating-point money.
Monthly billing cycle
Readiness checks, meter readings, a review workbench, manager approval, batch delivery and close — the whole cycle in one guided screen.
GPS & usage
Samsara odometer readings sync automatically and turn into mileage charges on the right lease — with a running true-up so estimates never drift from reality.
Rate cards
Standard and customer-specific rate cards with daily, weekly, monthly, hourly and GPS pricing — snapshotted onto the lease so a price change never rewrites history.
AI assistant · Claude
FleetForge Assistant
Reading: invoices, payments, customers
Which customers are more than 60 days overdue?
Three customers owe $18,240.00 past 60 days:
| Pacific Haul Transport Ltd. | 74d | $9,120.00 |
| Fraser Valley Distribution | 66d | $5,480.00 |
| Cascade Freight Lines | 61d | $3,640.00 |
Source: AR aging · 3 invoices · as of today
Draft a reminder to Pacific Haul.
Needs your approval
Email to accounts@pacifichaul.example — “Friendly reminder: 2 invoices totalling $9,120.00 are 74 days past due…”
Accounting
Every invoice, payment and bill posts double-entry journals automatically. Reconcile the bank, run depreciation and CCA, revalue FX, file GST34 and lock the period.
QuickBooks Online
A genuine two-way integration: FleetForge pushes customers, invoices, payments, bills and journals, picks up changes from QuickBooks, and flags any drift before it becomes a month-end surprise.
Sales & CRM
Used inventory with permissioned unit costs, consignment agreements and settlements, trade-ins, floor-plan financing, commissions, bills of sale — and a CRM that tracks every lead to the deal.
Online payments
Every invoice carries a Pay button. Customers pay by card or ACH through Stripe and QuickBooks Payments; the payment comes back by webhook, clears the invoice, posts to the ledger and syncs to QuickBooks — no one touches it.
Customer portal
Customers sign in to their own portal to see leases and invoices, pay online, open service requests, chat with the team and add their own users — fully isolated from staff data.
Inspections & compliance
Pickup and return inspections with photos and signatures, credit applications with e-signature, and compliance tracking for CVI, registration and insurance with expiry alerts.
Mobile
Every screen is responsive — dispatchers check a lease from the lot, managers approve from their phone, customers pay from theirs.
Dark mode
A warm, low-glare dark theme across every area — designed, not inverted.
Dark mode
Customer profile
Unit profile
Lease detail
Invoice
Monthly billing
Accounting
Profit & loss
QuickBooks sync
GPS tracking
CRM
Analytics
Whole pages
Hover a page to scroll it top to bottom — or click to open it full size.
Dashboard
Customer profile
Unit profile
Lease detail
Invoice
White-label
Operators set their own name, logo, favicon, colours, PDF letterhead, login background video and footer from Settings → Design. Every operator runs on its own server, database and domain, and every one looks like their own software — with only a small “Powered by FleetForge” credit.
Roles & permissions
Roles out of the box, permissions down to the action — view, create, edit, delete, export, approve, post — with per-user overrides. These are the real defaults.
| Module | Super admin | Manager | Accountant | Dispatcher | Read-only |
|---|---|---|---|---|---|
| Customers | Full + credit override | Full + credit override | View | View, create | View |
| Leases | Full | Full | View | View, create, edit | View |
| Invoices | Full + approve | Full + approve | Full | View | View |
| Payments | Full | Full | Full | — | View |
| Equipment | Full | Full | View | View, create, edit | View |
| Journal entries | Full + post + approve | View | Full + post + approve | — | View |
| Reports | Full | View, create, edit | View, create, edit | — | View |
| QuickBooks | All 7 controls | — | — | — | — |
| Settings | Full | View | — | — | — |
| Users | Full | — | — | — | — |
Automation
Invoicing, late fees, collections, risk and health scores, GPS sync — scheduled, logged, and switchable from Settings.
Infrastructure
FleetForge's backend runs on Amazon Web Services, the same infrastructure trusted by Netflix and US federal agencies. And it isn't multi-tenant SaaS with a logo bolted on: each operator gets its own server, database and storage.
Edge
Cloudflare
DNS · Let’s Encrypt SSL
Staff app
Customer portal
Public API for websites
AWS · one operator
HealthyLightsail server
PHP 8 app · scheduled jobs
MySQL 8
Dedicated to this operator
Snapshots · maintenance mode with IP bypass · one-command deploys
Amazon S3
Documents, photos & 6-hourly DB backups
Amazon SES
Invoices, reminders & alerts by email
Amazon SNS
Bounce & complaint handling
Sentry
Error monitoring
Every operator runs on a dedicated deployment — no shared database, ever.
Database snapshots to S3 every six hours plus Dropbox, restore from the UI, and Sentry error monitoring.
Their brand, their domain, their login screen. FleetForge stays in the background — a discreet “Powered by” credit at most.
Arbitrary-precision arithmetic for every cent — never floating point. Issued invoices are immutable.
A genuine bidirectional QuickBooks sync — not a nightly CSV export.
TOTP multi-factor sign-in, session revocation, role permissions down to the action, and an audit trail of every change.
Everything in the box
Every capability below is shipped and in production today.
Screen gallery
Screens from the anonymised demo. Click any one to open it — arrow keys step through the set.
Dashboard
Dark mode
Global search
Analytics
Reports
Customers
Customer profile
Leases
Lease detail
Reservations
Inspections
Inspection report
Credit applications
Onboarding
Monthly billing
Invoices
Invoice
Payments
Rate cards
Rate card
Credit notes
Collections
AR aging
Equipment
Unit profile
GPS tracking
GPS usage
Yards
Compliance
Maintenance
Damage claims
Mileage logs
Vendors
Accounting
Bank reconciliation
Journal entries
Chart of accounts
Profit & loss
Balance sheet
Fixed assets
Depreciation
Sales tax
Period close
QuickBooks sync
QBO compare
Drift detection
Sync queue
CRM
Deal
Sales inventory
Sales unit
AI assistant
Messages
Documents
SOPs
Training
Help Center
Customer portal
Portal invoice
White-label design
Users & roles
Audit log
Sign-in
Customer profile · leases
Customer profile · invoices
Customer profile · payments
Customer profile · timeline
Unit profile · lease history
Unit profile · maintenance
Unit profile · payoff
Unit profile · mileage
Customer profile · dark
Unit profile · dark
Lease detail · dark
Invoice · dark
Monthly billing · dark
Accounting · dark
Profit & loss · dark
QuickBooks sync · dark
GPS tracking · dark
CRM · dark
Analytics · dark
We license FleetForge to leasing and rental operators, white-labelled and deployed on AWS infrastructure of their own. Or bring us the process that runs your business, and we’ll build the system for it.
